How to Set Up Business Emails in Gmail

In this guide we will walk you through how to set up your business emails in Gmail.

To add your Easy Domains email to Gmail, you must first have the following:

  • An e-mail address set up with Easy Domains
  • A Google account
  • A Gmail email address

 

Step 1

Start by visiting gmail.com in your preferred web browser. If you have yet to complete your Gmail set up, please follow Google's Gmail account setup tutorial.

Once you've set up your default Gmail account, you will first land on your Gmail inbox.

Step 2

From the inbox, please click on the "Cog" icon, followed by "Settings" to access your Gmail settings.

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Step 3

Select the "Accounts and Import" tab, then select "Add an email account".

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Step 4

You will see a pop-up window which prompts you to enter the email address you are looking to add to Gmail. On the next screen, select "Import emails from my other account (POP3)".

easy-domains-gmail-setup-add.jpg

Step 5

On the following screen, you will need to enter the following information:

  1. Username - Please use your full email address (including the domain name).
  2. Password - Please use the password for your Easy Domains email address.
  3. POP server - In most cases this will simply be mail.domain name (eg. mail.examplecompany.uk). If in doubt, please refer to the "Help" link in the Email Address section of your Easy Sites control panel or if we provided you with your account details, please refer to our account creation email.
  4. Port - Please use the Encrypted POP3 Port (995).
  5. SSL - Please ensure that "Always use a secure connection (SSL) when retrieving mail." is checked.

easy-domains-gmail-setup-add-pop3.jpg

This completes the incoming server setup. You will now be able to view emails sent to your business email address in Gmail. If you would also like to send from this email address, please select "Yes" on the next screen and proceed to the next step.

Step 6

For your outgoing settings, please enter the following details:

  1. SMTP Server - The SMTP server is the same as the POP server as outlined above.
  2. Port - Please use the Encrypted SMTP Port (465).
  3. Username - Please use your full email address (including the domain name).
  4. Password - Please use the password for your Easy Domains email address.
  5. Encryption method - Please ensure "Secured connection, using SSL (recommended)" is checked.

easy-domains-gmail-setup-add-smtp.jpg

Step 7

To complete the set up, please check your Easy Domains inbox for an email from Google containing the confirmation code. If you didn't receive the code, you can find a "Resend email" link in the confirmation window.

easy-domains-gmail-setup-verify.jpg

You're all set!

After entering the confirmation code, you are now ready to start sending and receiving business emails from within your Gmail account.

When sending a new email, remember to check which email you are sending from as it will likely default to the original Gmail email address.

Need help?

If you run into any problems following this guide on setting up your business emails in Gmail, please feel free to contact our team here.